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Memo for Record (MFR)


An MFR is not, by nature, a corrective tool. It's just a type of document like the personal letter or official memorandum. Of all the Air Force document formats, it is the simplest, requiring very little format which is why it's commonly used to jot down notes in the workcenter.

A Memo For Record or MFR, when used for this purpose, is merely an informal note to remind the supervisor that he spoke to an Airman about a certain topic on a specific date. It's only for the supervisor's use and the offender doesn't have to sign it. Normally the offender will not even know it exists. The MFR may also serve as evidence of the person's offensive behavior if needed to justify more serious administrative action.

Format

The Memorandum for Record or MFR is used as an informal, in-house document. People working in the same workcenter usually pass information back and forth verbally but sometimes it needs to be recorded and filed for future reference. Due to its simplicity, a Memo for Record is perfect for this purpose. It records information that is usually not recorded in writing such as phone messages or briefing notes. The lack of formal format requirement encourages documentation and makes it the appropriate method for documenting day-to-day work center actions.

The Memo For Record can be typed or hand-written on plain bond paper or squadron letterhead. Use 1-inch margins all around and number the paragraphs if there is more than one. If there's only one paragraph, as is often the case, don't number the paragraph. A full signature block is not necessary but the MFR should be signed. See the template and MFR example in the Tongue and Quill for more information.








MFR Examples







MEMO FOR RECORD

13 Feb 13

SUBJECT: SrA Parker, Smoking, 12 Feb 13


On 12 Feb 13, as I was leaving work, I encountered SrA Parker smoking just outside the front door. I have told him at least once before to NOT smoke by the front door and to only smoke in the smoking area by the picnic table. If this happens again, write an LOC.



 

Signed
JOE HUFF, SMSgt, USAF
NCOIC, Ground Radio








MEMO FOR RECORD

11 Jan 13

SUBJECT: Suicide Awareness/Sexual Harassment Training note


On 11 Jan 13, I personally told A1C Holman, A1C Davis, and SrA Truman to make sure they attend one of the two scheduled briefings being held at the base theater 17 and 18 Jan. Told them to do it on their time or on duty time but make sure they attend. Left message for SSgt Hughes to pass the message on to night shift.



 

Signed
MARGARET SMYTHE, TSgt, USAF
Training Manager








MEMO FOR RECORD

25 Aug 12

SUBJECT: Smith/Late on 25 Aug 2012

1. On 25 Aug 2012, SrA Smith was not present for our mandatory squadron physical training held at 0600 in the field across from JCSE. He did not notify his supervisor, SSgt Jones, that he was going to be late and didn't show up until 0730.

2. As Air Force professionals, we know the importance of discipline and understand that it is our responsibility to report to any scheduled appointment well rested and prepared to meet our responsibilities. This behavior is not consistent with the standards we hold our Airmen to and will not be tolerated. Showing up late reflects negatively on yourself, your supervisor and your workcenter. I have instructed SrA Smith that, in the future, he must be present for any scheduled formation or appointment at least 10 minutes early. If this disregard for standards continues, I will have to formally document it in an LOC or LOR.



 

Signed
SUPERVISOR








MEMO FOR RECORD

12 Sep 12

SUBJECT: MFR - Johnson 12 Sep 2012

On 12 Sep 2012, I looked for SrA Johnson to talk to him about his anc training and could not find him for about an hour. It turned out he was out getting lunch. I told him shift workers are allowed 45 minutes for lunch but cannot leave the building for more than 15 minutes.




SIGNED
















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