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Letter of Request
Use Official Memorandum format
Example:
MEMORANDUM FOR Lt Col XXXXXXXXXX, Commander, 20 EMS
FROM: SrA XXXXXXXXXXX, 20 EMS/MXMR
SUBJECT: Request for Commander Support - Expedited On-Base Housing Placement
Purpose:
I am respectfully requesting your support in securing expedited placement on the Military Housing Office (MHO) waitlist due to severe financial hardship that has left my family and me without stable off-base housing.
Background:
In July 2020, I entered into a lease with another Airman. Several months later, without my knowledge, my roommate ceased paying rent after receiving advice from his spouse regarding alleged landlord tenant law violations by the property management company (Hudson Homes Management LLC).
I became aware of this in January 2021, immediately notified the management company in writing, and vacated the property by the end of that month. Believing the matter resolved, I did not receive any further communication from the company.
On 13 October 2023, I was informed by my Security Manager that a collections account for $34,328 had been opened against me on 10 October 2022.
Legal Findings:
The Shaw Legal Office reviewed the case and determined that, under South Carolina landlord tenant law, the lease should have been terminated or eviction proceedings initiated after 90 days of non-payment.
Despite this, the company continued to charge for the remainder of the lease, then rolled the lease into a month-to-month arrangement for another year while the home sat vacant since March 2021.
Legal assistance estimated the true liability to be closer to $7,000. All attempts to contact the company have failed (phones disconnected, emails unanswered, mail returned). A pro bono attorney advised that the debt would soon be beyond the statute of limitations but offered no immediate resolution.
Impact:
The debt has prevented me from being approved for any off-base rental property. Recent applications to Palmetto Pointe Townhomes and Ashton Mills Apartments were both denied due to the collection account. Even with an attorney s opinion letter, both properties declined due to perceived financial risk.
I am currently renting a single bedroom from a coworker on a temporary basis. My wife, who recently completed a two-year tour at Kapaun Airfield and separated from the Air Force on 11 August, has moved in and is currently unemployed. This situation has placed considerable strain on our finances and living conditions.
Request:
I am actively working with an attorney at Moore Bradley Myers Law Firm to contest the debt. However, resolution will take time. I respectfully request your support in advocating to the MHO for expedited placement into on-base housing. This would provide immediate stability for my family, eliminate housing insecurity, and allow me to focus fully on my duties without distraction from ongoing financial and housing challenges.
Attachments: I can provide supporting documentation including legal correspondence, denial letters, and a timeline of events for your review.
Respectfully,
XXXXXXXXXXXXXXXX
SrA, 20 EMS
xXXXXXXXX@us.af.mil